Built for hotel meeting operations

Track meeting attendance & meal entitlements in one hotel-ready workspace.

Run meeting attendance, participant QR, package redemption, and operational reports from one platform built for multi-hotel operations by Rekayasa Digital.

Built by Rekayasa Digital for multi-hotel operations - rekayasadigital.com
Head Counter App · Live Dashboard
Grand Ballroom — Plenary
247 live
Lunch · Package A
186 / 250
QR Token — Active
Rotating
Registration Station
Online

QR

secure participant credentials

Live

dashboard and redemption counters

RBAC

hotel-scoped roles and permissions

Audit

operational accountability logs

Features

Everything your hotel needs to count, track, and report

The landing page reflects the real product surface: booking operations, participant QR, redemption, reporting, tenant isolation, and user management.

Multi-hotel operations

Manage hotels, subscriptions, settings, and tenant context with protected hotel-scoped access.

Booking and room workflow

Create meeting bookings, assign rooms, track schedules, and keep operations aligned from the booking screen.

Participant management

Register participants, manage attendee details, and connect each guest to the right booking and package.

QR attendance and credentials

Generate participant QR credentials and support fast check-in flows with scanner-ready tokens.

Meal and package redemption

Verify entitlements, redeem packages, prevent duplicate use, and keep redemption counters live.

Operational dashboard

See current booking activity, attendance signals, redemption progress, and hotel operations at a glance.

Reporting and exports

Use reporting screens and export workflows for attendance, redemptions, audit review, and operational decisions.

RBAC and audit trail

Control access by role and permission while recording sensitive activity for accountability.

How It Works

From booking to report without spreadsheets

Head Counter keeps the hotel operations flow simple enough for daily use and strict enough for enterprise control.

1

Prepare the booking

Create the meeting, select hotel room details, define participants, and prepare packages before guests arrive.

2

Scan and redeem

Use QR credentials for attendance and entitlement validation while staff see real-time progress.

3

Review and export

Close the event with dashboards, reports, exports, and audit records ready for management review.

Grand Ballroom — Check-inLive
236 / 250 registered95%
Lunch Package B — Entitlements180 / 200
Redeemed90%
Floor 3 Breakout — Occupancy64 / 80
Capacity80%
Live Dashboard

See every meeting, every session, every scan — in real time

The operations dashboard gives you a live pulse on every active meeting across your hotel. Track check-in progress, meal redemption rates, and room occupancy without leaving your screen.

  • Live check-in counters per meeting room
  • Meal redemption tracking with progress bars
  • Active QR token status and rotation monitoring
  • Attendance breakdowns by session and package
Security & Compliance

Enterprise-grade security, hotel-scoped by design

The app is designed around hotel-scoped access, controlled permissions, secure QR handling, and traceable operations.

Tenant isolation

Hotel data stays scoped to the active hotel context to reduce cross-property exposure.

Role-based permissions

Admin, hotel user, scanner, reporting, and operational access can be separated cleanly.

Sensitive token protection

QR and credential flows avoid exposing raw tokens in logs or public screens.

Audit-ready operations

Important admin and transactional activity can be reviewed through audit logs.

Pricing

Transparent IDR pricing for every hotel

Start with a simple monthly plan, self-register in minutes, or contact our sales team for enterprise onboarding.

Small hotel

Starter

IDR 100.000 /month
Up to 5 users

For one hotel starting to digitize meeting head counts.

  • Core booking workflow
  • Participant QR credentials
  • Redemption scanner
  • Dashboard and reports
  • RBAC and user management (up to 5 users)
  • Email support
Hotel groups

Enterprise

Custom
Unlimited users

For larger operations that need stronger support and rollout help.

  • Everything in Professional
  • Multi-hotel administration
  • Subscription controls
  • RBAC and user management (unlimited users)
  • Custom rollout guidance
  • Dedicated support
"Head Counter App helps our meeting operations move faster because attendance, QR validation, and meal redemption can be monitored from one dashboard instead of scattered spreadsheets."
GM
General Manager Oria Hotel Jakarta
FAQ

Frequently asked questions

Answers for hotel teams evaluating Head Counter on hotel.rekayasadigital.com.

Head Counter App is a hotel operations platform for meeting head counts, QR attendance, meal entitlement redemption, room booking visibility, RBAC, audit logs, and real-time reporting.
Each participant receives a QR credential. Staff scan the QR at check-in to validate attendance and entitlements in real time, with duplicate-use prevention for redemption.
Yes. The platform supports multi-hotel administration with hotel-scoped data isolation, per-hotel roles, and subscription controls for hotel groups.
Head Counter includes reporting screens and export workflows for attendance, redemptions, audit review, and operational decisions across bookings and sessions.
Data is hotel-scoped by design, access is controlled through RBAC permissions, QR tokens are never exposed in logs, and sensitive activity is recorded in audit logs for accountability.
Choose the Starter or Professional plan to self-register in minutes, or contact our sales team for enterprise onboarding and custom rollout.
Contact

Ready to modernize hotel meeting operations?

Send us a message and our team will reply within one business day.

rekayasadigital.com